KVK Registration (Netherlands)

Purpose

Guide entrepreneurs through KVK (Kamer van Koophandel) registration requirements, documentation needs, and compliance obligations in the Netherlands.

Context & Assumptions

KVK registration is mandatory for all businesses operating in the Netherlands.
Most processes are digital; some structures require notarial involvement before registration.
Registration assigns an 8-digit KVK number used for tax, banking, and official purposes.
BSN (Burgerservicenummer) typically required for individual entrepreneurs.

Core Guidance

Prerequisites Before Registration

Personal Requirements

Valid identification (passport or EU ID card).
BSN (Dutch citizen service number) for most structures.
Legal residence or work authorization if non-EU national.
Dutch business address (physical location; PO boxes not accepted).

Business Preparation

Chosen legal structure (Eenmanszaak, BV, VOF, etc.).
Business name verified for availability.
SBI codes (sector classification codes) identified for your activities.
Understanding of BTW registration requirements.

Required Documentation by Structure

Eenmanszaak (Sole Proprietor)

Personal identification.
BSN number.
Business address proof.

BV (Private Limited Company)

Notarial deed of incorporation.
Articles of association.
Identification for directors and shareholders.
Ultimate beneficial owner (UBO) registration details.

VOF/CV (Partnerships)

Partnership agreement (recommended in writing).
Identification for all partners.
Business address proof.

Registration Process Overview

Prepare information and documents per your structure.
Access KVK online portal (kvk.nl) or schedule in-person appointment.
Complete registration form with business details, activities (SBI codes), and contact information.
Upload required documents (digital copies acceptable).
Pay registration fee (varies by structure; refer to official KVK site).
Receive KVK number immediately or within days depending on method.

Post-Registration Obligations

Tax Registration

Register with Belastingdienst for BTW, corporate/income tax, and payroll (if applicable).
KVK number required for tax registrations.

Bank Account

Open Dutch business bank account using KVK registration.
Most banks require KVK extract (available after registration).

Ongoing Compliance

Update KVK within one week of any changes (address, activities, ownership, management).
Maintain accurate records; no annual KVK filing required, but information must remain current.
Deregister formally when closing business.

Practical Considerations

Business Address

Physical location required; virtual offices accepted with service provider confirmation.
Address must be accessible and suitable for business operations.

Name Selection

Check uniqueness in KVK database to avoid conflicts.
Ensure domain availability for web presence.
Consider cultural and linguistic appropriateness for Dutch market.

SBI Codes

Choose primary activity code and relevant secondary codes.
Codes affect statistical classification and may influence license requirements.

Common Pitfalls

Attempting to register without BSN or required identification.
Using PO box or insufficiently documented virtual address.
Missing notarial deed for BV structures (deed must precede KVK registration).
Not updating KVK when material changes occur (address, activities, management).
Confusing KVK registration with tax registration (separate processes).
Operating before completing registration (illegal and can result in penalties).

Disclaimer

This information is educational and not legal or regulatory advice. KVK procedures, fees, and requirements may change. Verify current requirements at kvk.nl and consult qualified Dutch advisors for guidance specific to your situation.